Statement of Main Terms and Conditions of Employment – Variation

Human Resources Contract of Employment Region: | Reference: SPC13

New: This policy contains template documents for employees’ terms and conditions, as well as variations of terms and conditions. It has been reviewed with all forms updated to ensure they remain current with the Employment Rights Act 1996. References also updated.

Shared Parental Leave Policy and Procedure

Human Resources Absence, Holidays and Sickness Region: | Reference: SPA10

The policy was reviewed with minimal change, references and links remain current. The uptake of shared parental leave has been incredibly low since its introduction and this is not likely to change in the near future unless there are some severe changes to how the system works. It is therefore unlikely that any client will receive a request for SPL but it is important that they have a policy in place should that happen.

Redundancy Policy and Procedure

Human Resources Miscellaneous Region: | Reference: SPM04

This policy has been reviewed and amendments made within the ‘Forms’ section, including a revised individual consultation checklist. References have been reviewed and updated. This policy will guide staff on the process to follow if redundancy is being considered for any staff member.

Retirement Policy and Procedure

Human Resources Miscellaneous Region: | Reference: SPM05

This policy will support the process where employees are considering retirement. It has been reviewed with 2 template letters added to the ‘Forms’ section. References have been reviewed and updated.

Moonlighting Policy and Procedure

Human Resources Performance & Discipline Region: | Reference: SPP05

This policy governs the rules when an employee or worker is seeking work with a third-party employer. It ensures that there is a process for permission to be sought and granted for employees by employers and also makes workers aware of their obligation to ensure that their employer knows how many hours they may be working elsewhere. The policy outlines the obligations that an employer is subject to, to ensure that there is no breach of the Working Time Regulations and any Health and Safety legislation and/or guidance as well as ensuring a two-way dialogue is created to share the necessary information between both parties. The policy has been updated to simplify the wording and procedures and also to introduce the option of a trial period for private working so long as this is subject to the employer being fully aware and in control of this and the Key Facts section has been updated to take account of this. An additional useful form has been added to request details of work done by the

Recruitment of Ex-Offenders Policy and Procedure

Human Resources Recruitment, Induction and Training Region: | Reference: SPR08

Policy reviewed with significant changes to include information on spent and unspent convictions. References and links checked and remain current. Policy will support staff who are responsible for recruitment on the process to follow to ensure they comply with Disclosure Scotland.

Lone Working Policy and Procedure

Health and Safety Health & Safety Region: | Reference: SPM12

The policy will guide staff on how to keep safe when working alone and confirms that the staff member must feel confident and competent to work alone. It has been reviewed with some content changes and a new form has been added. References and links have also been checked and remain current.

Relationships at Work Policy and Procedure

Human Resources Miscellaneous Region: | Reference: SPM18

Relationships of this nature will be relatively common and it is important that they are properly managed. Procedural point added in 4.5, references and links checked and remain current.

Anti-Bullying Policy and Procedure

Human Resources Equality and Human Rights Region: | Reference: SPE05

This policy will guide management and staff on the process to follow if they suspect bullying or feel bullied. It has been reviewed with minimal change, references and links checked and remain current.

Harassment Policy and Procedure

Human Resources Equality and Human Rights Region: | Reference: SPE01

This policy governs the interactions between employees and when complaints from employees may amount to bullying or harassment. If there is a potential bullying or harassment complaint, this policy also sets out the process to follow in dealing with this complaint.

This will be applicable across all employees and all sectors from top to bottom of an organisation. The implications for an employer for failure to protect staff adequately from bullying and harassment can be threefold: breach of the Equality Act, breach of the Protection from Harassment Act and breach of Health and Safety legislation.

The policy has been amended to include specific reference to the Human Rights Act, in particular Article 8 where there is a crossover between this and the Equality Act.

The procedure section has been updated to ensure clarity and a new definition of aggrieved employee has been inserted. The references have been updated and additional underpinning knowledge from the Equality and Human