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DBS changes during COVID-19 (Last update 08.04.20)
DBS guidance is changing for some whilst the Coronavirus Act 2020 is in place
CQC have written to all providers in England about the recent temporary changes to the DBS vetting and barring scheme
What do you need to know?
A) Why are there changes?
There are temporary DBS changes in place; through this crisis, staff and volunteers may be needed as soon as possible to ensure a service can meet the need. The three things that are covered;
- providers need to start staff urgently
- waiting for a full DBS check could cause undue delay
- this delay could lead to risks to the continuity of service, impacting the safety and wellbeing of people using the service
B) When is it not applicable
- It is not applicable if it does not relate to the challenges of COVID-19
- CQC says it is not applicable to applications of Registration: applying to be a Registered Manager or New Provider
All other appointments and applications for DBS checks that are not linked to coronavirus must be processed according to existing DBS and CQC guidance.
C) Who does the guidance cover?
The guidance covers both paid staff and volunteers
All persons taken on as front line health or care workers in response to COVID-19 will still need an enhanced DBS check, but the way this is being delivered has temporarily changed.
What are the changes?
E) Emergency Fastrack Barring service checks
The DBS will be running an emergency barring check for both adults and children’s services. All other checks will be completed, but paperwork may be received after the person has begun their role.
Once you have applied to the DBS, they will provide a barred list check result to the registered body by the end of the next working day, and the full DBS check later.
The fast-track service is available from Monday 30 March 2020, apart from those ‘emergency volunteers’ who will commence at a later date.
The DBS provides a flow chart which determines the necessity for the emergency check here, outlining other considerations where one may not be needed.
F) Other recruitment checks
Providers are to risk assess their own situations ensuring all other recruitment checks are carried out. The way this happens may be different/ less evidence may be gathered than normal in emergency situations – for example, a phone call to a previous employer may satisfy you regarding that previous employment.
It is important to audit why you need the member of staff in response to COVID-19, and what you have done to assure yourself of their suitability through checks.
CQC recommend marking the employees file with COVID-19 so you can return to complete fuller checks when possible.
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