Ask Sheila - Archive England

Sheila Scott OBE has now retired and therefore is no longer available to answer your social care questions. However, you might still find the answer you’ve been searching for down below.

17th September 2020

Is it a violation of Data Protection to publicly display a Staff Rota in the care home locker room?

Would it be breaking the Data Protection Law to pin a Staff Rota in the locker room of a care home , for staff to copy?

Dear J

Thank you for your email. You don’t tell me whether the locker room can be other people apart from those who are going to be on the rota as this raises a security question rather than a GDPR question. If it is only care staff then the Information Commissioner’s Office state that your organisation must have a valid lawful basis in order to process (display on the notice board) personal data of the staff. There are six available lawful bases for processing. Which basis is most appropriate to use will depend on the purpose of the processing and the relationship with the individual.

You may find it useful to view their guidance on lawful basis for processing here https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/.

They have produced the lawful basis interactive guidance tool, to give tailored guidance on which lawful basis is likely to be most appropriate for your processing activities. I hope this helps.


*All information is correct at the time of publishing.


About Sheila

Sheila Scott OBE has now retired and therefore is no longer available to answer your social care questions.

For Sheila Scott OBE from National Care Association (NCA), care is Sheila's life. She possesses a strong command of the issues facing the care sector informed by her long career as a nursing professional, the owner and manager of a care business, and as a leader in the care sector.

For a long time, Sheila has answered thousands of your social care questions, her extensive experience has been invaluable in helping care providers to deliver outstanding care. Below you can access the many questions she answered during those years.

Here at QCS we have an extensive panel of specialists with a wide range of knowledge and experience so don’t worry if you have a social care question you are struggling to find the answer to, our team are here to help: https://www.qcs.co.uk/ask-the-care-specialists/

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