Ask any care manager what takes up more time than it should, and you’ll probably hear the same answers: shift planning, time tracking, and making sure everyone gets paid accurately, or in other words Staff Management!
It’s no small task — especially when you’re juggling paper rotas, last-minute changes, and different payroll systems.
That’s why this week’s “Did You Know?” feature is all about how Carebeans helps you manage rostering, time, attendance, and payroll — all within one digital care platform.
Rostering That Actually Works for Care
Carebeans includes a flexible, built-in staff rostering tool that’s designed for the realities of care work — variable shifts, last-minute changes, and managing a diverse team.
With it, you can:
- Build and publish rotas in minutes
- Assign shifts based on staff availability, qualifications or contract type
- Send notifications to staff instantly via the app
- Handle sickness, leave and emergency cover with ease
- Avoid rota clashes or unfilled hours
No more endless spreadsheets. No more printing off paper copies that are out of date by lunchtime.
Track Time and Attendance – Digitally
Carebeans also includes time and attendance tracking, giving you real visibility over:
- Who’s on shift
- When staff clock in and out
- Whether shifts are running late or over time
- How hours are adding up — in real time
This is all synced with the staff profile and rota — so you can manage accountability without chasing down timesheets or logging hours manually.
And Yes — It Links to Payroll
One of the most time-consuming admin tasks in care is aligning rotas and attendance with payroll. Carebeans makes it easier by allowing you to:
- Generate timesheet reports
- Export data for your payroll provider
- Reduce pay errors and disputes
- Save hours of spreadsheet work each week
It’s all part of the same system — meaning less duplication, fewer mistakes, and much smoother month-end processes.
Why It Matters
Having everything in one place — rota planning, staff availability, real-time attendance, and payroll data — helps your service:
- Run more efficiently
- Cut down on admin
- Improve staff satisfaction and retention
- Ensure accurate, fair pay
- Stay prepared for inspection or audit
It’s the kind of digital organisation that supports safe, high-quality care — and makes life easier for everyone, from frontline workers to finance.
Part of a Complete Digital Care Platform
The rostering and payroll tools are just one part of the Carebeans Care Management System — a platform designed to simplify, support, and streamline every area of care delivery.
Here are the other 9 features that round out the picture:
- QCS Integration – Compliance tools and policies built-in
- Form Builder – Create your own audits, care plans and assessments
- Offline Carers App – Works even without a signal
- GP Connect – Real-time access to NHS patient information
- Mental Capacity & Consent Tools – Record decisions securely
- Dedicated Apps – For carers, service users, and staff management
- HR & Compliance Toolkit – Staff records and right-to-work checks
- Training Matrix – Monitor training compliance and gaps
- 24/7 Support – Clinical and technical help, whenever you need it
📊 Want to see the full suite?
👉 Explore All Features
Book a Demo
Whether you’re currently working across three different systems or struggling to stay on top of payroll and shifts, Carebeans brings it all together — simply, securely, and in one place.
Book a demo today to see how you could streamline your staffing processes and reclaim valuable time.
